Job Description

Join HALO Trust as a Finance Assistant

ABOUT HALO:

The HALO Trust is the world’s largest humanitarian demining organization. HALO is a non-governmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so families, communities and countries can recover. 

• JOB TITLE: Finance Assistant- Aden
• LOCATION: Aden (with frequent travel to HALO locations)
• REPORTING TO: Finance Officer

MAIN DESCRIPTION:

The Finance Assistant plays a key role in supporting the day-to-day financial operations of the HALO Trust programme. He/She is responsible for processing payments, posting transactions into NetSuite, and ensuring that all financial documentation is accurately completed, filed, and recorded in a timely manner.
This position requires a high level of attention to detail, personal integrity, and the ability to manage multiple financial tasks under minimal supervision.
The Finance Assistant reports directly to the Finance Officer based in Aden. As part of the role, this position is based in Aden and requires up to 25% travel to other HALO locations, and will serve as the primary financial focal point at those locations.

Key Responsibilities:  

• Prepare payment vouchers (PVs) and open vouchers (OVs), collect and examine supporting documents, and ensure that documents and signatures are valid and in accordance with procedures.
• Process bank and cash transactions in daily.
• Perform weekly cash count and update ledger as required. Cash count to be performed along with the finance officer or any other person as may be required.
• Responsible for organizing, Scanning, uploading and filling all financial transactions in both soft and hard copy.
• Post daily transactions manually in HALO trust accounting system (NetSuite) 
• Prepare bank and cash reconciliations 
• Prepare and update monthly payroll
• Act as the focal point for sub-offices locations.
• Management and accountability of petty cash flow payments and replenishment 
• Responsible for update prepayment, accruals, accrued, severance and other trackers.
• Deliver clear and transparent accounting of HALO financial transactions in accordance with the Global Finance and Accounting Manual
• Ensure all staff are aware of and follow purchasing and payment procedures, especially logistics and procurement functions
• Ensure allowances and other related payments are accurately calculated as per operational and team requirements, and that payment systems work accurately and on time
• Conduct visits to programme bank, tax and social security authorities as required, process payment of withholding taxes and social security payment at month end
• Ensure disbursements are carried out in line with financial policies and procedures according to HALO’s Global Finance and Accounting Manual.
• Assist during the conduct of audit compliance. 
• Execute additional responsibilities during periods of Finance Officer annual leave
• Perform any other duties as may be assigned.

REQUIREMENTS – ESSENTIAL:  

• Degree in Accounting, Finance or Business Management or related field
• At least one-year professional experience in an international NGO
• Good spoken and written English Good communication, interpersonal and analytical skills with meticulous attention to detail
• Strong computer literacy, with proficiency in Microsoft Office, especially Excel and preferably an accounting system like NetSuite
• Ability to work effectively with a team in a culturally diverse environment
• Commitment to HALO’s Values and Standards at all times.
• Commitment to HALO’s Global and National Policies, including Safeguarding.

Terms and conditions: General terms, conditions and requirements will be in line with those for HALO national staff and your contract.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, sex, religion or belief.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. 

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and well-being of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.

How to Apply

Submit a CV (two pages maximum) and cover letter (one page maximum) to hr@haloyemen.org 

Make sure you mention the job title “Finance Assistant - Aden” in the subject line.

CVs must include at least two professional references

Deadline to receive the CVs: 10 August 2025

Only shortlisted candidates will be contacted