Job Description
Administrative Assistant
- Job
Posting: 08/Jul/2026
- Closure
Date: 23/Jul/2026, 12:59:00 AM
- Organizational
Unit: FNYAR - FAO Representation in Yemen Arab Republ.
- Job
Type: Non-staff opportunities
- Type
of Requisition: NPP (National Project Personnel)
- Grade
Level: N/A
- Primary
Location: Yemen-Sana'A
- Duration: 6
Months (Extendable based on budget availability)
- Post
Number: N/A
IMPORTANT NOTICE: Please note that Closure Date
and Time displayed above are based on date and time settings of your personal
device
- FAO is
committed to achieving workforce diversity in terms of gender,
nationality, background and culture
- Qualified
female applicants, qualified nationals of non-and under-represented
Members and person with disabilities are encouraged to apply
- Everyone
who works for FAO is required to adhere to the highest standards of
integrity and professional conduct, and to uphold FAO's values
- FAO,
as a Specialized Agency of the United Nations, has a zero-tolerance policy
for conduct that is incompatible with its status, objectives and mandate,
including sexual exploitation and abuse, sexual harassment, abuse of
authority and discrimination
- All
selected candidates will undergo rigorous reference and background checks
- All
applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is
integral to our strategic objectives and operations.
Organizational Setting
FAO's office in Yemen is responsible for developing,
promoting, overseeing and implementing strategies and programmes that address
food security, agriculture, fisheries, forestry, and rural development
priorities throughout the country. The FAO Representation works closely with
government institutions, development partners, and other stakeholders to
support sustainable development and humanitarian response efforts.
The Administrative Assistant position is based in Sana'a,
Yemen, and provides administrative, logistics, and operational support to
ensure the efficient functioning of the office and compliance with FAO
administrative procedures and corporate requirements.
Reporting Lines
Under the overall guidance of the FAO Representative (FAOR)
and Administrative Specialist, and the direct supervision of the Assistant FAOR
Administration, the incumbent will work closely with all FAO units and support
the delivery of administrative and operational services.
Technical Focus
The Administrative Assistant provides administrative,
procurement, logistics, facilities, and office support services, ensuring the
efficient processing of administrative transactions and compliance with FAO
rules, regulations, policies, and procedures.
Tasks and responsibilities
- Provide
routine administrative and clerical support to the office.
- Maintain
organized physical and electronic filing systems for administrative
records and correspondence.
- Receive,
record, and route administrative correspondence and requests for
follow-up.
- Assist
in compiling data and information for preparation of procurement plans and
administrative reports.
- Prepare
and track Purchase Requests (PRs) for office supplies, services, and guest
house requirements in line with established procedures.
- Track
administrative requisitions, deliveries, and related documentation.
- Provide
logistical support for meetings, workshops, training, and office events.
- Assist
in preparing payment supporting documents and follow up on payment
processing status.
- Support
the management of petty cash documentation, invoices, and vendor records.
- Maintain
updated records of contracts, payments, inventory, and administrative
files.
- Monitor
office supplies and assist in inventory tracking and replenishment.
- Coordinate
routine office maintenance, cleaning, and repair requests with service
providers.
- Support
guest house and office facility administrative arrangements as required.
- Perform
other related clerical and administrative duties as assigned by the
supervisor.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- Bachelor’s
degree in Business Administration, Public Administration, Finance,
Economics or other equivalent/related field of study.
- Three
years of relevant experience in office/ administration or related
work
- Working
knowledge of English and Arabic
- National
of Yemen.
FAO Core Competencies
- Results
Focus
- Teamwork
- Communication
- Building
Effective Relationships
- Knowledge
Sharing and Continuous Improvement
Technical/Functional Skills
- Work
experience in more than one location or area of work, particularly in
field offices or decentralized operations, is considered an asset.
- Extent
and relevance of experience in Travel and Administrative Tasks
- Proven
strong communication, interpersonal and negotiation skills;
- Experience
in analytics
Selection Criteria
- Ability
to plan, organize, implement and report
- Excellent
communication, writing and presentation skills in English.
- Demonstrated
ability to work under difficult conditions and a high degree of
pressure.
- Work
experience in international humanitarian organizations
- Work
experience in travel and accommodation related companies
- Understanding
of complex emergencies; experience working in insecure and crisis
environment.
- The
incumbent must possess teamwork spirit, ability to work under minimum
supervision, flexibility
- Ability
to keep sensitive information as confidential.
- Capacity
to take initiative, and suggest modifications in the process
ADDITIONAL INFORMATION
- FAO
does not charge a fee at any stage of the recruitment process
(application, interview meeting, processing)
- Applications
received after the closing date will not be accepted
- Please
note that FAO only considers higher educational qualifications obtained
from an institution accredited/recognized in the World Higher Education
Database (WHED), a list updated by the International Association of
Universities (IAU) / United Nations Educational, Scientific and Cultural
Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For
additional employment opportunities visit the FAO employment website:
http://www.fao.org/employment/home/en/
- Appointment
will be subject to certification that the candidate is medically fit for
appointment, accreditation, any residency or visa requirements, and
security clearances.
How to Apply
To apply: