1. الرئيسية
  2. الوظائف
  3. MEAL Officer
MEAL Officer

Job Description

TERMS OF REFERENCE

 

Position

MEAL officer

Position Type

Full time/Fixed Term

Duty Stations

Taiz

Duration of Contract

9 months

Supervision

 Project Manager

Deadline

24 June 2025

 

  1. Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen. It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection, health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.

HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.

The YEHCY "Youth Employment through Heritage and Culture in Yemen" project primarily focuses on urban rehabilitation and cultural programming, addressing urgent humanitarian needs while restoring social cohesion and promoting local ownership of endangered cultural heritage.

The project combines available technical resources, trained youth workers, and modern heritage rehabilitation methodologies used by UNESCO "Cash for Work: Enhancing Livelihood Opportunities for Urban Youth in Yemen". Participatory cash-for-work programs in heritage restoration will provide sustainable income opportunities for young beneficiaries, while the cultural incubation program focuses on gender mainstreaming and capacity building.

By placing youth at the heart of all activities and supporting community-based initiatives, the Youth Employment through Heritage and Culture in Yemen project — implemented by the Humanitarian Development Program (HDP) in partnership with UNESCO — aims to harness the potential for positive change, foster peace, and raise awareness about the role of youth in protecting heritage and advancing creative industries for sustainable development.

  1. Job Purpose:

The MEAL officer will monitor the field activities by ensuring quality, efficiency, transparency, and accountability while the project needs to collect data and analyze the beneficiary information and numbers of PNFs. The MEAL Officer will develop monthly reports and review and check data from the field, submit them to the Project Manager, highlighting significant issues from the perspective of improving the forthcoming, and suggest corrective actions if needed. He/she will review all the data collected from the field team and save them with the necessary documentation for the beneficiaries, as well as haring the data with clusters and report the activity info on a monthly basis.

  1. Duties and Responsibilities

Under the direct supervision of the Project Manager and in close collaboration with the HDP MEAL Officer, the MEAL Officer will undertake the following tasks:

  • Develop the project reporting matrix in close coordination with the project Manager to ensure timely and accurate reporting.
  • وضع مصفوفة رفع التقارير للمشروع بالتنسيق الوثيق مع مدير المشروع لضمان الإبلاغ الدقيق وفي الوقت المناسب.
  • Conduct and supervise the data collection, analysis, and quality check of data and activities implemented.
  • إجراء جمع البيانات وتحليلها والتحقق من جودة البيانات والأنشطة المنفذة والإشراف عليها.
  • Conduct regular and spot monitoring and evaluation field visits.
  • إجراء زيارات ميدانية منتظمة وموقعيه للمتابعة والتقييم.
  • Conduct monthly performance analysis and presentations.
  • إجراء تحليل شهري للأداء وتقديم عروض.
  • Verify of the personal details of beneficiaries.
  • التحقق من التفاصيل الشخصية للمستفيدين.
  • Supervise the Implementation of HDP’s Complaints and Feedback Mechanism in all project’s activities.
  • الإشراف على تنفيذ آلية الشكاوى والتغذية الراجعة الخاصة ببرنامج التنمية الإنسانية في جميع أنشطة المشروع.
  • Ensure Meeting the real needs of beneficiaries.
  • ضمان تلبية الاحتياجات الحقيقية للمستفيدين.
  • Oversee the timely and quality submission of all deliverables to HDP, including monthly, and narrative progress reports, work plans, performance indicators, and regular results reporting as needed in addition to overall quality control.
  • الإشراف على تقديم نتائج أنشطة المشروع إلى برنامج التنمية الانسانية في الوقت المناسب وبصورة دقيقة، بما في ذلك التقارير السردية، والشهرية، وخطط العمل، ومؤشرات الأداء، والإبلاغ المنتظم عن النتائج حسب الحاجة بالإضافة إلى مراقبة الجودة.
  • Working closely with HDP MEAL Officer, implements M&E systems in project sites s/he is responsible for and ensure that the agreed tools are used properly.
  • يعمل بشكل وثيق مع مسئول المتابعة والتقييم للبرنامج، وينفذ أنظمة المتابعة والتقييم في مواقع المشاريع، وهو مسؤول عن استخدام الأدوات المتفق عليها بشكل صحيح وضمان استخدامها بشكل صحيح.
  • Manage and supervise direct reports to ensure that they have clear objectives and received meaningful feedback on their performance.
  • إدارة التقارير المباشرة والإشراف عليها لضمان أن يكون لها أهداف واضحة وأن تتلقى تعليقات ذات مغزى على أدائها.
  • Conduct occupational safety and security awareness sessions for the team and ensure that all staff are familiar with HDP policies and know report mechanism of any concerns.
  • تنفيذ جلسات توعية حول السلامة المهنية والأمن للفريق، والتأكد من أن جميع الموظفين على دراية بسياسات البرنامج ويعرفون آلية الإبلاغ عن أي مخاوف..
  • Conduct regular field monitoring visits according to requirements and plans, ensure quality of project reporting and flag any concerns to the Programs & Projects Manager.
  • القيام بزيارات متابعة ميدانية منتظمة وفقا للمتطلبات والخطط، وضمان جودة رفع التقارير عن المشروع وتقديمها الى مدير البرامج والمشاريع بأي ملاحظات.
  • Support the Project’s Officers and the data management staff to ensure that the project has reliable, verifiable and timely data.
  • دعم موظفي المشروع وموظفي إدارة البيانات لضمان الحصول على بيانات موثوقة ويمكن التحقق منها وفي الوقت المناسب.
  • Ensure accountability systems are in place, accessible, and that feedback is responded to.
  • ضمان وجود أدوات للمساءلة، وسهولة الوصول إليها، والاستجابة للتعليقات.
  • Support the field team meetings and compile/ follow up on action-positive and timely feedback.
  • التنسيق لتنفيذ اجتماعات الفرق الميدانية وتجميع/متابعة التغذية الراجعة في الوقت المناسب.
  • Ensure all project staff understand and adhere to the project logical frame work, indicators and goals.
  • ضمان فهم جميع موظفي المشروع للأعمال والمؤشرات والأهداف المنطقية للمشروع والالتزام بها.
  • Record lessons learned and good practices from reviews and evaluations and communicate them to field team.
  • تسجيل الدروس المستفادة والممارسات الجيدة من الاستعراضات والتقييمات وإبلاغها إلى الفرق الميدانية.
  • Lead the drafting of weekly, and monthly reports, in accordance with donor guidelines and formats.
  • صياغة التقارير الأسبوعية، والشهرية، وفقا للمبادئ التوجيهية والصيغ التي وضعتها الجهات المانحة.
  • Ensure accuracy of entered data into all databases of project.
  • ضمان دقة البيانات المدخلة في جميع قواعد بيانات المشروع.
  • Ensuring that the data recorded on the data collection forms is entered onto the specific database completely and accurately within time limits.
  • ضمان إدراج البيانات المسجلة في استمارات جمع البيانات في قاعدة البيانات المحددة بشكل كامل ودقيق في غضون الحدود الزمنية.
  • Compiling, verifying accuracy and sorting the data according to priorities to prepare source data for computer entry.
  • تجميع البيانات والتحقق من دقتها وفرزها حسب الأولويات لإعداد البيانات المصدرية لإدخالها إلى الحاسوب.
  • Conducting the data quality assurance concept to the data of the beneficiaries such as cleaning, removing the duplicates and fixing the errors or blank data.
  • ضمان  تنفيذ طرق جمع البيانات والحرص على جودتها  / لأنشطة المشروع / بيانات المستفيدين .
  • Preparing all the documents needed for the distribution activities such as the beneficiary's lists, …etc.
  • إعداد جميع الوثائق اللازمة لأنشطة التوزيع مثل قوائم المستفيدين ... إلخ.
  • Reviewing the data for deficiencies or errors, correct any incompatibilities if possible and purging files to eliminate duplication of data and check the output
  • استعراض البيانات بحثا عن أوجه القصور أو الأخطاء، وتصحيح أي أوجه عدم توافق إن أمكن وتطهير الملفات لإزالة الازدواجية في البيانات والتحقق من المخرجات.
  • Establishment and maintaining project documentation, filing system and archiving.
  • إنشاء وصيانة وثائق المشاريع ونظام الملفات والمحفوظات.
  • Design, develop and maintain databases.
  • تصميم وتطوير وصيانة قواعد البيانات.
  • Assisting in daily office operations copying, printing, following PRs and other things as requested.
  • المساعدة في العمليات اليومية للمكتب في تجهيز العمليات المكتبية اليومية وطباعتها ومتابعتها وغير ذلك من الأمور حسب الطلب.
  • performance any other tasks assigned by the line Manager.
  • أي مهام أخرى يكلفه بها المدير المباشر.

 

  1. Core Competencies:  
  • Demonstrates integrity by modeling the HDP’s values and ethical standards.
  • Promotes the vision, mission, and strategic goals of HDP.
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability.
  • Treats all people fairly without favoritism.
  1. Functional Competencies:
  • Analytical Thinking.
  • Innovation and Creativity.
  • Excellent writing and presentation skills for the preparation of presentations and reports – in English.
  • Ability to operate databases, project management software, and develop spreadsheets and complex text documents is required.
  • Ability to take initiative where appropriate to deal with difficulties encountered in daily work.
  • Capable of working collaborative with team members to achieve results.
  1. Education and Experience
  • Bachelor’s degree in computer science, statistics or related field or equivalent education.
  • Previous relevant experience in MEAL department function at least for 4 years.
  • Previous experience in a humanitarian/ development setting.
  • Strong experience in management of data collection and analysis tools (KoboCollect, SPSS)
  • Experience in data management.
  • Experience in donor requirements and expectations.
  • Monitor data quality and keep track of the progress of project activities.
  • Experience working with governments, I/NGOs.
  • Ability to work under pressure and to tight deadlines.
  • Proven experience of using MS Office applications (MS office).
  • proficiency of both English and Arabic.

How to Apply

Interested applicants must submit the following documents/information to demonstrate their qualifications not later than (24 June 2025) (please send to this link): - (https://forms.gle/tuC2mYtC6RTKdVEG8 )

  • A cover letter.
  • A current curriculum vitae.
  • Names and contacts (telephone, and e-mail addresses) of three professional referees who are familiar with your qualifications and work experience.
  • Your nominated referees ideally should have persons from each of the following category: direct supervisor, internal peer and/or direct report.
  • Screening will start immediately, and will continue until the position is filled.
  • Only shortlisted candidates will be contacted.

HDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.

All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.